Entry of information into the State Register of Property Rights to Immovable Property: instructions

If your housing or other immovable property was acquired or built before 2013, it is worth checking whether it has been entered into the State Register of Property Rights to Immovable Property (SRPR). If not, it is recommended to do so.

Registration gives you:

1. the possibility of receiving compensation (for example, under the eVidnovlennia programme);
2. legal protection of your ownership rights;
3. the possibility to sell, donate, or pass the property on by inheritance;
4. access to lending;
5. the possibility of applying to international compensation mechanisms (including the Register of Damage for Ukraine).

Without entering the data into the SRPR, participation in the eVidnovlennia programme is not possible.

At the same time, the absence of a record in the register does not mean loss of ownership if it was lawfully acquired. However, it does create practical difficulties.

Registration of property rights to housing in the State Register of Property Rights to Immovable Property is the official confirmation by the state that you have acquired, changed, or terminated an ownership right. This takes place by entering the relevant information into the register.

If property documents have been lost or archives destroyed, your ownership rights may still be confirmed through an extract from the SRPR, without the need to obtain paper duplicates, where the relevant information is already available in the register. This is especially important for internally displaced people and for people whose housing was damaged or destroyed during the war.

You can check online whether your property has been entered into the register and whether the data there are correct (including for the period from 2003 to 2012) through the portal diia.gov.ua. To do this, you need to log into your personal account using an electronic signature, choose the service “Information from the State Register of Property Rights to Immovable Property,” enter one of the search parameters — for example, your full name, tax number, address, or cadastral number — pay for the service, and receive an extract in PDF format.

For checking the information, third-party services may also be used:

► Opendatabot service.

► SRPR service.

Please note! Authorisation is available both with a qualified electronic signature (QES) and with Diia.Signature. You can read how to create an electronic signature at the link.

Whom should you contact to register a property right to immovable property?

► A state registrar.

► An Administrative Services Centre (CNAP).

► State notarial offices or private notaries.

► Independently through the Diia portal.

What documents are needed to register ownership of immovable property in Ukraine?

1.Application for registration.

2.A document confirming ownership: a sale and purchase agreement, gift agreement, certificate of inheritance, or another document confirming your right to the immovable property.

3.Technical passport.

4.Passport and Taxpayer Registration Number.

5.Documents confirming payment of the administrative fee.

6.Additional documents: if the immovable property is registered in the name of several owners, their signatures and consents, certificates certified in accordance with the law, copies of documents, etc. may also be required.

Important! Incorrect preparation of documents when registering ownership of immovable property may lead to negative consequences, including refusal of state registration.

What are the time limits for registration actions and for receiving information from the SRPR?

The procedure should not exceed 5 working days from the moment the application is submitted, although in practice this may depend on the workload of the registrar in the region.

What is the cost of registration actions and of receiving information from the State Register of Rights?

Under the general rule, the administrative fee for state registration of ownership rights is UAH 332.80 (as of the publication of this material). The amount of the administrative fee and other tariffs are determined by Article 34 of the Law of Ukraine “On State Registration of Property Rights to Immovable Property and Their Encumbrances,” which also provides for cases of exemption from payment.

During martial law, additional benefits apply. In particular, according to changes introduced by Resolution No. 966 to Resolution No. 209, internally displaced persons, as well as persons who have a registered or declared place of residence in areas of hostilities or temporarily occupied territories included in the relevant list, are exempt from payment of the administrative fee. This benefit remains in force during martial law and for one month after its termination.

Important! This exemption does not apply to transactions carried out via the Diia Portal.

What may be the results of consideration of the application

A positive result — registration and generation of an extract, which may be issued in paper form (with signature and stamp) or in electronic form (with a QR code for verification, received online).

A negative result — a written refusal to carry out the registration.

If you have received a refusal to register property

If you have received a refusal to register property, the state registrar must provide a written decision stating the reasons. If the deficiencies can be corrected, it is worth collecting additional documents and submitting the application again. If you believe the refusal is unlawful, it may be challenged through the Ministry of Justice or its territorial bodies — the relevant commission on state registration matters.

This must be done within two months from the moment when you learned or could have learned about the violation of your rights. The complaint is submitted in writing. It should include your surname, first name and patronymic, address of residence and contact details, a description of the challenged decision or actions, an explanation of what exactly the violation consists of, as well as your demands and the date of preparation of the complaint. The complaint must be signed by the applicant or their representative. It may also be submitted in electronic form using a qualified electronic signature (QES).

Consideration lasts up to 1 month, with a possible extension up to 45 days.

In what cases will it be necessary to apply to the court?

1. Challenging the registrar’s refusal in the district administrative court — if the refusal is unlawful.
2. Recognition of ownership rights — if the main property document has been lost or someone is disputing your right.
3. Establishment of a legal fact — if there are errors in the documents (for example, inaccuracies in the data).

Important! A court decision may serve as the basis for entering information into the SRPR.

Can housing be taken away if it has not been entered into the register?

No.

The absence of a record in the SRPR does not invalidate ownership if it was lawfully acquired. No one has the right to “take away” housing solely because it was not entered into the electronic register. However, the practical aspect should be taken into account: without registration, difficulties may arise with compensation, sale, inheritance, or lending.

To sum up:

1. Voluntary registration of housing built before 2013 in the SRPR is not about restricting rights, but about their additional protection.
2. The absence of a record in the register is not a loss of rights, but it is a real risk. Ownership remains valid, but without entry into the SRPR problems may arise when selling, inheriting, arranging a mortgage, or receiving compensation.
3. The greatest risk becomes apparent at a critical moment. Most owners learn that the property is absent from the register only during a transaction or when applying for state payments, when time is already limited.
4. Registration is voluntary, and for “older” real estate separate free-of-charge service formats may apply depending on the channel and the current service configuration. If the right was formalised before 2013, the state recognises it as valid, while entering it into the electronic system provides an additional practical safeguard.
5. It is worth checking the status in advance, rather than under the pressure of circumstances. One request to the register today can save weeks of bureaucracy and protect property from legal complications in the future.

If you need advice or assistance on issues related to registration of ownership rights to property, you may book an online consultation with a lawyer via this link.

This information material was created within the framework of a project implemented by the charitable organisation Caritas Kharkiv Charitable Foundation in cooperation with the Danish Refugee Council (DRC) with funding from the European Union. The views and opinions expressed are solely those of the author(s) and do not necessarily reflect the views of the European Union or DRC. Neither the European Commission nor DRC can be held responsible for the content of this material.