Issuance of employment record book upon dismissal abroad or for IDPs

1. Notice of dismissal:

• The employer must send the employee a mailed notice of the need to obtain the employment record book.
• It is recommended to send the message by registered mail with a description of the attachment.

2. Obtaining an employment record book:

• If an employee wishes to receive his or her employment record book by mail, he or she must send a written consent to the employer with a clear delivery address.
• Sending an employment record book by mail is possible only within Ukraine due to the ban on international shipments.

3. Keeping the employment record book:

• If the employee has not consented to the sending of the employment record book or is abroad, the employer is obliged to keep the employment record book for two years in the HR department.
• After two years, if the employee does not apply, the employment record book is transferred to the company's archive for storage for up to 50 years.

Remarks:

• It is important to note that when applying for an employment record book, it is recommended to use e-mail for scanned copies of the application to further confirm the employee's intentions.