Electronic work record book. Entering employee data.

The electronic employment record book is a digital analog of the traditional paper employment record book and is available on the Pension Fund of Ukraine's electronic services portal. This tool allows you to enter and update data that is relevant to the calculation of employee seniority.

• Data entry by the employer: Employers will have to upload scanned copies of documents such as employment records, educational diplomas, military IDs, birth certificates of children, and others. Electronic labor records already contain information about employees' work history since 2004.
• Data entry by the employee: Employees can add scanned copies of documents to their electronic employment record, especially for periods prior to 2004, which are not available in the system. This helps to ensure the completeness of the employment history.
• Special instructions: You should take into account the legislation in force at the time of employment. For example, if the employee was a full-time student before 2004, scanned copies of higher education documents should be attached, as such studies could be taken into account in the length of service under the legislation in force at the time.